Grower Accounting

Parity Grower Accounting offers a complete solution for managing raw product purchases with powerful and easy-to-use tools designed for the unique needs of the food processing industry. The system reduces buying costs while providing faster and better information for management. Total integration automates the flow of information and increases the efficiency of the entire operation. Parity reduces your buying operations cost while producing faster, better information for raw material management.

Receiving and Grading

The ability to configure Grower Management to fit your specific business needs allows the system to easily guide you through all the necessary steps for processing scale tickets. Behind the scenes the system automatically manages and organizes grading, pricing, deductions, accounting, field tracking and raw material lot tracing which results in fewer errors and reduced workload.

Flexible Pricing

Parity supports multiple price lists based on the grower account, commodity, or season. The use of price lists on a scale ticket reduces costly pricing mistakes. The system maintains a complete audit trail of all price changes and price list version history. In the event you need to correct or revise the price on previous purchases, the automatic price adjustment feature saves hours of manual, error-prone calculations. Grower statements can detail price change history or summarize to the most recent price.

Field Tracking & Receiving Lot Tracing

Each scale ticket documents the field from which the product originated. Integrated receiving lot tracing maintains a link from the field to the finished product and to the customer. Printed reports show productivity, quality and volumes by grower and field.

Raw Material Purchasing Analysis

Easy access to grower account status and history saves time and eliminates the need to keep volumes of printed reports. Convenient on-screen inquiry and comprehensive printed reports keep you in touch with day-to-day operations, grower accounts and accounting information. Scale tickets maintain information such as grower, field, buyer and receiving location for reporting and analysis. Flexible printed reports analyze purchases by commodity, location and grower.

Grower Payment Processing

Settling grower accounts can be as simple as printing an account statement and a check. Payment Processing automatically (or manually, based on a specified cut-off date) computes and prints settlement checks, excluding and selecting open items as necessary. Each settlement tracks the items that are associated with the payment, automatically reconciling the grower's account. The settlement details all types of grower transactions: scale tickets, deductions, price adjustments, bonuses, cash, checks, advances, supply sales, credit memos and holdbacks.

Holdbacks

Open purchase orders to third parties may be applied to settlements as holdbacks. For example, the Purchase Order module directly charges each grower for equipment and supplies purchased for them. Settlements include these amounts as holdbacks even before you receive an invoice from the supplier. The system automatically carries forward the holdback until the third party obligation is finalized.

Deductions

Parity supports automatic deductions from scale tickets. Advanced configuration capabilities define deductions for association dues, garnishments, financing, etc., based on the location, grower, commodity or other criteria. Deduction formulas may be based on gross weight, paid weight or value. The system manages any company-paid liabilities in the same manner. Integration with General Ledger and detailed deduction reports provide a complete audit trail and financial control of remittances to the agencies involved.

Direct Supply Sales to Growers

Parity manages direct sales of equipment, seed, spraying and supplies to growers with item codes for pricing and accounting. General Ledger integration and optional price lists simplify routine transactions. The system tracks supply sales by buyer or station, with grower receipts paid in cash or deducted from grower settlements.

Easy Error Correction

Parity supports scale ticket reversal (a single ticket or a batch of tickets) posted to a specified period. A reversed ticket is automatically generated from a posted ticket. You have the option of reinstating original tickets for corrections using the same ticket number. Sales and credit memos can also be reversed and corrected. For maintaining clarity in presentation to growers, the system permits reversal of erroneous transactions so they show in the audit trail but don’t appear in the grower’s account statement or settlement.