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Parity Procurement is an efficient tool for taking control of your food manufacturing products, supplies and other expenditures as early as possible, and adapting to all types of buying operations. Project tracking, integrated supplier purchase history and analytical reports manage and organize your product, ingredient, equipment, parts and supply purchases.

Real-time integration with Inventory Management supports your food sales and distribution operation with timely, accurate information about incoming product and receiving status. Whether you pay with cash, advance funds or purchase on account, the system controls and documents each transaction for easy reporting and reference when questions arise. Furthermore, integrated receiving lot tracing maintains the link that connects the field to the finished product and customer.

Parity Procurement:

• Improves the power of your buying operations, reducing costs while producing faster, better information for raw materials management
• Increases the efficiency of your entire operation by automating the flow of information.
• Improve customer service by quickly finding, analyzing and presenting information relevant to your sales and customer management goals
• Obtain greater regulatory and safety compliance.

Parity Grower Accounting and Fish Purchasing systems manage the entire, often complex, relationship farms and fishing vessels have with manufacturing facilities. When a normal purchase order is not sufficient to manage this type of procurement, Parity offers solutions that manage the complexities, such as pricing contracts, advances, supply sales, premiums, receiving, grading, tax withholdings, regulatory reports, retroactive price adjustments, and settlement processing.

With Parity, the procurement team will recover valuable time otherwise spent working on these relationships. Your suppliers will appreciate your ability to provide them with clean, clear and accurate accounting for the business you do with them. Finance and accounting will see improvements in speed, accuracy and security of a fully integrated business process.

Parity Consulting has specialists with extensive experience planning, configuring and launching Grower Accounting and Fish Purchasing solutions. If your procurement goes beyond a purchase order, they will explore with you the details and specifics of your procurement processes and work out solutions that eliminate virtually all manual bookkeeping while providing better information and better service to everyone involved.

Buying from Growers

Parity Grower Accounting offers a complete solution for managing raw product purchases with powerful, easy-to-use tools designed for the unique needs of the food processing industry. The system reduces buying costs while providing faster, better information for management. Total integration automates the flow of information and increases the efficiency of the entire operation. Parity reduces your buying operations cost, while producing faster, better information for raw material management.

Receiving and Grading

The ability to configure Grower Management to fit your specific business needs allows the system to easily guide you through all the necessary steps for processing scale tickets (Diagram 1). Behind the scenes the system automatically manages and organizes grading, pricing, deductions, accounting, field tracking and raw material lot tracing which results in fewer errors and reduced workload.

Flexible Pricing

Parity supports multiple price lists based on the grower account, commodity or season. The use of price lists on a scale ticket reduces costly pricing mistakes. The system maintains a complete audit trail of all price changes and price list version history. In the event you need to correct or revise the price on previous purchases, the automatic price adjustment feature saves hours of manual, error-prone calculations. Grower statements can detail price change history or summarize to the most recent price.

Field Tracking & Receiving Lot Tracing

Each scale ticket documents the field from which the product originated. Integrated receiving lot tracing maintains a link from the field to the finished product and to the customer. Printed reports show productivity, quality and volumes by grower and field.

Raw Material Purchasing Analysis

Easy access to grower account status and history saves time and eliminates the need to keep volumes of printed reports. Convenient on-screen inquiry and comprehensive printed reports keep you in touch with day-to-day operations, grower accounts and accounting information. Scale tickets maintain information such as grower, field, buyer and receiving location for reporting and analysis. Flexible printed reports analyze purchases by commodity, location and grower.

Grower Payment Processing

Settling grower accounts can be as simple as printing an account statement and a check. Payment Processing automatically (or manually, based on a specified cut-off date) computes and prints settlement checks, excluding and selecting open items as necessary. Each settlement tracks the items that are associated with the payment, automatically reconciling the grower's account. The settlement details all types of grower transactions: scale tickets, deductions, price adjustments, bonuses, cash, checks, advances, supply sales, credit memos and holdbacks.

Holdbacks

Open purchase orders to third parties may be applied to settlements as holdbacks. For example, the Purchase Order module directly charges each grower for equipment and supplies purchased for them. Settlements include these amounts as holdbacks even before you receive an invoice from the supplier. The system automatically carries forward the holdback until the third party obligation is finalized.

Deductions

Parity supports automatic deductions from scale tickets. Advanced configuration capabilities define deductions for association dues, garnishments, financing, etc., based on the location, grower, commodity or other criteria. Deduction formulas may be based on gross weight, paid weight or value. The system manages any company-paid liabilities in the same manner. Integration with General Ledger and detailed deduction reports provide a complete audit trail and financial control of remittances to the agencies involved.

Direct Supply Sales to Growers

Parity manages direct sales of equipment, seed, spraying and supplies to growers with item codes for pricing and accounting. General Ledger integration and optional price lists simplify routine transactions. The system tracks supply sales by buyer or station, with grower receipts paid in cash or deducted from grower settlements.

Easy Error Correction

Parity supports scale ticket reversal (a single ticket or a batch of tickets) posted to a specified period. A reversed ticket is automatically generated from a posted ticket. You have the option of reinstating original tickets for corrections using the same ticket number. Sales and credit memos can also be reversed and corrected. For maintaining clarity in presentation to growers, the system permits reversal of erroneous transactions so they show in the audit trail but don’t appear in the grower’s account statement or settlement.

CatchManager™ - Buying from Fishing Vessels

CatchManager™ is the centerpiece of a complete seafood procurement system to process fish purchases and settle fishing vessel accounts efficiently and accurately. The system adapts to all types of fish buying operations, including mixed species purchased on the dock, high volume purchases through tenders and buying stations, and fisheries with special buying procedures.

Every aspect of your relationship with fishing boats and boat owners is managed by CatchManager. Whether you buy with cash on the dock or advance funds and purchase on account, the system controls and documents each transaction for easy reporting and easy look-up when questions arise. Your suppliers will appreciate clear and concise statements with easy-to-understand detail. Your staff will appreciate how easy it is to maintain accurate settlement records.

Fish Ticket Processing

CatchManager™ configures easily to any type of species, season and buying operation. Price lists, automatic bonuses, retroactive price adjustments, automatic deductions and settlement check printing are just a few of the ways CatchManager reduces the workload in your fish purchasing office. Even correcting errors is made easy. The system lets you reverse an entire transaction, excluding both the original and correcting entries from settlement statements while maintaining a complete audit trail for accounting and control. Behind the scenes the system automatically manages and organizes pricing, deductions, accounting, buyer tracking and raw material lot tracing.

Flexible Pricing

CatchManager supports multiple price lists based on the vessel account, species or season. The use of price lists reduces costly pricing mistakes. The system maintains a complete audit trail of all price changes and price list version history. In the event you need to correct or revise the price on previous purchases, the automatic price adjustment feature saves hours of manual, error-prone calculations. Settlement statements can detail price change history or summarize to the most recent price.

Multiple Premiums

Each ticket may contain multiple premiums. Premiums are setup by specie and can be automatically added to a ticket based on buyer or boat. For example, you can set up a refrigerated sea water (RSW) premium of .08/lb. and assign it to the “Jensen” account because he has an RSW boat. In this case, when he delivers product, the .08/lb. premium will be applied to the ticket. Premium management reports show the vessel and associated products to which premiums were applied.

Buyer Tracking & Receiving Lot Tracing

Each fish ticket documents the catch area and receiving location from which the product originated. Integrated receiving lot tracing maintains a link from the field to the finished product and to the customer. Printed reports show productivity, quality and volumes by vessel, buyer and catch area.

Raw Material Purchasing Analysis

Easy access to vessel account status and history saves time and eliminates the need to keep volumes of printed reports. Convenient on-screen inquiry and comprehensive printed reports keep you in touch with day-to-day operations, vessel accounts and accounting information. Fish tickets maintain information such as vessel, catch area, buyer and receiving location for reporting and analysis. Flexible printed reports analyze purchases by commodity, location and vessel.

Vessel Payment Processing

Settling fishing vessel accounts can be as simple as printing an account statement and a check. Payment Processing automatically (or manually, based on a specified cut-off date) computes and prints settlement checks, excluding and selecting open items as necessary. Each settlement tracks the items associated with the payment, automatically reconciling the account. The settlement details all types of transactions: fish tickets, deductions, price adjustments, bonuses, cash, checks, advances, supply sales, credit memos and holdbacks.

Holdbacks

Open purchase orders to third parties may be applied to settlements as holdbacks. For example, the Purchase Order module directly charges each fishing vessel account for equipment and supplies purchased for them. Settlements include these amounts as holdbacks even before you receive an invoice from the supplier. The system automatically carries forward the holdback until the third-party obligation is finalized.

Agency Reporting

CatchManager provides complete flexibility in meeting the reporting requirements for all state and government agencies. Reporting areas can be related to or completely separate from taxing districts, and the system supports reporting requirements that may encompass different geographical breakdowns.

Deductions

CatchManager supports automatic deductions from fish tickets. Advanced configuration capabilities define deductions for association dues, garnishments, financing, etc., based on the location, vessel, species or other criteria. Deduction formulas may be based on gross weight, paid weight or value. The system manages any company-paid liabilities in the same manner. Integration with General Ledger and detailed deduction reports provide a complete audit trail and financial control of remittances to the agencies involved.

Direct Supply Sales to Fishing Vessels

CatchManager handles direct sales of equipment, bait, ice gear and supplies to fishing vessels with item codes for pricing and accounting. General Ledger integration and optional price lists simplify routine transactions. The system tracks supply sales by buyer or station, whether paid in cash or deducted from settlements.

Easy Error Correction

CatchManager supports fish ticket reversal (a single ticket or a batch of tickets) posted to a specified period. A reversed ticket is automatically generated from a posted ticket. You have the option of reinstating original tickets for corrections using the same ticket number. Sales and credit memos can also be reversed and corrected. For maintaining clarity in presentation to vessel owners, the system permits reversal of erroneous transactions so they show in the audit trail but don’t appear in the account statement or settlement.